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West African Society of Parenteral and Enteral Nutrition (WASPEN) Conference

Privacy Policy

Effective Date: March 13th, 2026

  1. Introduction

The West African Society of Parenteral and Enteral Nutrition (WASPEN) (“WASPEN,” “we,” “our,” or “us”) is committed to protecting your privacy and ensuring that your personal data is handled in a safe and responsible manner.

This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you visit our website:

www.waspen.org

and participate in activities related to the WASPEN 2026 Clinical Nutrition Conference, including registration, abstract submission, payments, and communications.

This policy complies with the Nigeria Data Protection Regulation (NDPR) and aligns with international data protection best practices.

 

  1. Data Controller Information

Organization Name:
The West African Society of Parenteral and Enteral Nutrition (WASPEN)

Address:
229 Lugbe 1 Layout, FHA Lugbe, Abuja, FCT, Nigeria

Website:
www.waspen.org

Email:
info@www.waspen.org

Phone:
+234 810 690 7691

WASPEN acts as the Data Controller responsible for the processing of your personal data.

 

  1. Information We Collect

We may collect and process the following categories of personal data:

3.1 Personal Identification Information

  • Full name
  • Email address
  • Phone number
  • Gender (optional)
  • Country and city of residence

3.2 Professional Information

  • Organization/institution
  • Job title or role
  • Area of specialization

3.3 Registration & Participation Data

  • Conference registration details
  • Workshop/session selections
  • Attendance records
  • Passport photograph (for identification and accreditation purposes)

3.4 Payment Information

  • Transaction reference and confirmation
  • Payment status

⚠️ All payments are processed via third-party platforms (e.g., Paystack, Remita).
WASPEN does not store your debit/credit card or banking details.

3.5 Abstract Submission Data

  • Author names and affiliations
  • Research abstracts and documents
  • Correspondence details

3.6 Technical & Usage Data

  • IP address
  • Browser and device type
  • Pages visited and interaction data

 

  1. Lawful Basis for Processing

We process personal data based on:

  • Consent – when you voluntarily provide your data
  • Contractual necessity – to fulfill your conference registration
  • Legal obligation – to comply with applicable laws
  • Legitimate interest – to manage and improve our services

 

  1. How We Use Your Information

We use your data to:

  • Process and manage conference registration
  • Confirm and track payments
  • Review and manage abstract submissions
  • Communicate important updates and announcements
  • Provide event access, badges, and certificates
  • Facilitate networking and collaboration
  • Improve website functionality and user experience
  • Ensure security and prevent fraud
  • Comply with legal and regulatory requirements

 

  1. Data Sharing and Disclosure

We may share your data with:

6.1 Service Providers

  • Payment processors (e.g., Paystack, Remita)
  • IT and hosting providers

6.2 Conference Committees

  • WASPEN organizing committee
  • Scientific review committee

6.3 Legal Authorities

  • Where required by law or to protect rights and safety

WASPEN does not sell or rent your personal data.

 

  1. Data Security

We implement appropriate security measures, including:

  • Secure servers and encrypted connections (SSL)
  • Restricted access to authorized personnel
  • Secure handling of uploaded documents

While we strive to protect your data, no system is completely secure.

 

  1. Data Retention

We retain personal data only as long as necessary to:

  • Fulfill conference-related purposes
  • Maintain administrative and legal records
  • Resolve disputes and enforce agreements

Data will be securely deleted or anonymized when no longer required.

 

  1. Your Rights (NDPR)

Under the Nigeria Data Protection Regulation, you have the right to:

  • Access your personal data
  • Correct inaccurate or incomplete data
  • Request deletion of your data
  • Restrict or object to processing
  • Withdraw consent at any time
  • Lodge complaints with a data protection authority

To exercise these rights, contact us at:
info@www.waspen.org

 

  1. Cookies and Tracking Technologies

We use cookies to:

  • Enhance user experience
  • Analyze website performance
  • Improve functionality

You can manage cookies through your browser settings.

 

  1. Third-Party Links

Our website may contain links to third-party websites.
WASPEN is not responsible for their privacy practices.

 

  1. International Data Transfers

Due to the international nature of the conference, your data may be transferred outside Nigeria.
We ensure appropriate safeguards are in place to protect your data.

 

  1. Children’s Privacy

This website is not intended for individuals under 18 years.
We do not knowingly collect data from minors.

 

  1. Changes to This Privacy Policy

We may update this Privacy Policy periodically.
Changes will be posted on this page with an updated effective date.

\15. Contact Information

For all privacy-related inquiries or requests:

The West African Society of Parenteral and Enteral Nutrition (WASPEN)
229 Lugbe 1 Layout, FHA Lugbe, Abuja, FCT, Nigeria
www.waspen.org
info@www.waspen.org
+234 810 690 7691
(Data Protection Contact – WASPEN)